Answers to common questions about where ReportsTM’s numbers come from, how often they update, and why they behave the way they do at the start of a new program year.
Every figure starts from Toastmasters International’s own public dashboards — the District Performance reports at dashboards.toastmasters.org. We don’t invent or estimate numbers: ReportsTM reads what Toastmasters publishes and organizes it into these reports — the groupings, totals, rankings, and trends are computed from those same published figures. A base value on ReportsTM is the value Toastmasters is showing.
Great! Use the feedback link to request a new report type or feature. Remember we can only pull data from the publicly accessible TM Dashboard.
We collect a fresh copy of every district’s data once a day and save it as a dated snapshot. A snapshot is a point-in-time picture: it’s what Toastmasters was showing on that date. The “current” numbers you see are simply the most recent snapshot.
Keeping every day’s snapshot is what lets the site show how a district or club has moved over time, rather than only where it stands today.
The data is pulled around 11:00 am America/Denver time.
Data as of is the date Toastmasters says the figures cover — not the date we downloaded them. Toastmasters publishes each day’s numbers the following morning, so the date you see is normally yesterday. That is expected, and it is the same date Toastmasters shows on its own dashboards.
The gap can be longer than a day when Toastmasters pauses publishing. In those stretches the date simply stops advancing until they publish again, because we show what the data covers rather than when we last checked.
As-of dates before August 6, 2026 may be off by a day. For most snapshots from that period we recorded only the date we collected the data, so the as-of date is worked out from surrounding evidence rather than read directly from Toastmasters. Where that evidence is missing or contradictory — during a Toastmasters publishing pause, for instance — we fall back to the collection date, which can read one day later than the data really covers. Snapshots we loaded for a specific requested date are the exception: those already carry the correct as-of date and are unaffected.
Toastmasters runs on a program year from July 1 to June 30, not the calendar year. Recognition programs like the Distinguished Club Program are scored within a single program year and then start over.
So on July 1, every district and club resets to a fresh base:
This is normal and happens every single year. It is Toastmasters’ design, not a change on our end.
Toastmasters keeps publishing the closing year’s figures for a few weeks into July before the new year’s data fully comes online. During that short window a page may show last year’s totals or a mix of dates as the source catches up. This settles on its own as the new year’s data lands.
Long time Toastmaster, Don Teague, is the creator and maintainer of this site.
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